Guidebook 04 - Registration
Fees and Deadlines
| Type | Fee | Begins | Ends |
|---|---|---|---|
| Student Early Bird Deposit |
$250 (deposit) + $249 (balance)[1] = $499 |
Nov. 1, 2008 | Jan. 31, 2009 |
| Student Regular Deposit |
$250 (deposit) + $285 (balance)[1] = $535 |
Feb. 1, 2009 | April 10, 2009 |
| Student Regular Full Payment |
$535 | Feb. 1, 2009 | May 8, 2009 |
| Student Late[2] |
$575 | May 9, 2009 | June 19, 2009 |
2 No new student registrations will be accepted after June 19, 2009
| Type | Fee | Begins | Ends |
|---|---|---|---|
| Adult Deposit |
$250 (deposit) + $249 (balance)[1] = $499 |
Nov. 1, 2008 | April 10, 2009 |
| Adult Full Payment |
$499 | Nov. 1, 2008 | May 8, 2009 |
Registration fees include:
- Attendance to mainstage sessions, focus group seminars, on-campus recreation, service opportunities, and many other CHIC 2009 activities
- 13 meals (from dinner 7/12 through dinner 7/16)
- 5 nights of housing
- Airport transportation to/from the Knoxville airport
- A safe environment
- Limited accident insurance for the duration of the conference
- A cornucopia of additional benefits which do not fit easily into a list
Registration fees do not include:
- Transportation costs to/from Tennessee (for information on efforts to coordinate transportation in your region contact your Conference or Regional Liaison)
- Transportation to/from airports other than the Knoxville airport; however, this service may be arranged and purchased through the University of Tennessee
- Early arrival housing; however this option may be arranged and purchased through the University of Tennessee
- Off-campus excursion options
Registration Forms
Registration forms were mailed as part of the registration packet; they can also be downloaded from the registration page.
The various registration forms you will need include:
- Student registration form
- Adult application form
- Adult pastoral recommendation form
- Special needs form
Detailed directions are on each form and include information on who completes which sections as well as various deadlines. Use the master copies provided in the information packet to make photocopies to distribute to adults, students, and parents as needed.
CHIC Contact
If your church has not already done so, please select a CHIC Contact to represent your church as soon as possible. The CHIC Contact does not need to attend CHIC, but is responsible for managing the registration process for your church and resolving local questions as students and adults prepare for CHIC. In some churches the CHIC Contact is a youth pastor or youth leader; while other times the CHIC Contact is an adult volunteer or one of the parents from the youth group. This individual should be responsible and able to keep track of deadlines and information. The CHIC Contact is the person who communicates with the University of Tennessee prior to CHIC.
The CHIC Contact is responsible for the following:
- Recruiting the appropriate number of same sex counselors to accompany your group
- Collection of all student registration forms; verifying that each form is filled out completely, meets the eligibility requirements, and is signed by both parent and student
- Collecting all adult registration forms and verifying that each form is filled out completely and meets eligibility requirements
- Submitting changes to the group registration such as additions, substitutions, and cancellations
The University of Tennessee will only accept payments and registrations from the CHIC Contact. If your group prefers to partner with another church attending CHIC, please contact the CHIC Liaison from your conference for help securing a CHIC Contact for both churches.
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