Guidebook 08 – Check-In
Early Arrival
Early check-in is available to groups whose travel plans require a Saturday arrival, who have registered for early arrival excursions, or for Staff who have agreed to assist with set up. Check-in will begin at 2:00 p.m. on Saturday, July 11. Pre-registration is required and there is an additional $25 per person fee.
Regular Check-In
Check-in will begin at 11:00 a.m. on Sunday, July 12.
Each group leader is responsible for the arrival of their group members to the University of Tennessee campus. Registration will begin promptly at 11:00 a.m., but some rooms may not be available until 3:00 p.m. due to occupancy the previous night. Registration will remain open until all groups have arrived
Groups will receive notification of their housing assignments and other final details to prepare for the trip in their confirmation packets, mailed by the University of Tennessee in late June, 2009. If your group has not received its final confirmation packet by July 1, 2009, please contact UT Conferences at 865-974-0280 or by email at conferences@utk.edu (please list CHIC 2009 in the subject line).
When your group arrives at the University of Tennessee campus, students and counselors should head directly to your assigned housing location while the group leader reports to the registration tables in the lobby of their assigned housing. Please send only one group leader to the registration desk. When the group leader registers the group, specific rooms will be assigned.
Dinner will be available from 5:00 – 7:00 p.m. in the campus dining halls. CHIC 2009 programming begins with the Base Camp gatherings from 7:00 – 8:00 p.m. Until then you are free to get settled, become familiar with the campus, enjoy the Welcome Party, or attend after-dinner options and activities. The CHIC 2009 store, food outlets, and other venues will be open beginning Sunday, July 12.
[...] may have plans for travel that you can tap into; shuttles are available from various airports; and early arrival on Saturday, July 11 is also available for an additional [...]