Guidebook 11 – The University of Tennessee
The University of Tennessee has extended their southern hospitality for three previous CHIC events. Their top notch conference services provide great support prior to and during CHIC. In addition to the facilities at the University of Tennessee, CHIC will once again utilize the facilities of the Knoxville Convention Center, which is located adjacent to the University of Tennessee campus.
Housing
Students and adults will be housed in on-campus dormitories and in nearby hotels. As much as possible, conferences or regions will be housed together in one or two residence halls, depending on the number of attendees from each conference or region.
Each student and adult will have at least one same-sex roommate. All rooms have 2 extra-long twin beds. Single rooms are not available. In cases where groups have an odd number of same gender participants and prefer to stay in the same room or suite, a foldable bed will be provided. Bedding and towels are provided.
Groups will be notified of assigned housing locations by late June, 2009, in their confirmation packets. However, actual rooms will not be assigned until groups arrive on campus. In order to speed up the registration process, groups should have roommates paired before arriving.
Groups assigned to a hotel will be required to achieve an average occupancy of 3 per hotel room. For example: 4 people in first room and 2 people in second room, or 3 people in each of two rooms, etc.
Some details to remember:
- Each adult must complete the application process, pass a background check, and be accepted. Adults may not register on site.
- Roommates must be the same gender, but do not necessarily have to be from the same church if you are partnering with another group.
- Two, sometimes three, students can room together in a room. Your group should decide how to pair up roommates prior to arrival.
- If your student to counselor ratio is greater than 10:1, contact your Conference or Regional Liaison prior to arriving at CHIC.
- Adults serving as Staff cannot serve as Counselors. Staff will have responsibilities that will limit their interaction with their church group. However, in most cases Staff will still be housed with their groups in the dorms/hotel.
